Privacy Policy
Effective Date: February 1, 2026
At Intramind Solutions, doing business as INTRA MINDS LLC, a Montana-registered limited liability company (https://intramindllc.com/), we respect your privacy and are committed to protecting the information of our agency clients and their end-clients. This Privacy Policy explains what information we collect, how we use it, and how we safeguard it while providing white-label services.
1. Information We Collect
We may collect the following types of information:
Client Information: Contact details, billing information, and project requirements provided by our agency clients.
End-Client Information: Data provided by our agency clients for service delivery, including names, emails, phone numbers, and other project-related details.
Usage Data: Information about interactions with our systems or website, including IP addresses, browser type, pages visited, and time spent.
Device Information: Device type, operating system, and browser data collected automatically when accessing our services.
Cookies and Tracking Technologies: We use cookies and similar tools to improve functionality, analytics, and user experience.
2. How We Use Information
We use information only to provide white-label services to our agency clients:
Deliver and manage projects requested by our agency clients.
Communicate project updates, timelines, and revisions.
Improve internal processes, service quality, and website performance.
Comply with legal obligations and enforce contracts.
3. Information Sharing & Disclosure
We do not share client or end-client information for marketing purposes. Data is shared only under these conditions:
Service Providers: Trusted third-party providers (e.g., hosting, analytics, payment processors) that assist in delivering our services, bound by confidentiality agreements.
Legal Compliance: When required by law, regulation, or legal process.
Project Communication: With authorized personnel within your organization or approved end-clients strictly for project delivery purposes.
4. Your Choices
Communication Preferences: Agencies may opt out of non-essential communications by contacting us directly.
Cookies: You may disable cookies in your browser settings, though some features may not function fully.
5. Data Security
We implement technical and organizational measures to protect client and end-client data from unauthorized access, use, or disclosure. While we take all reasonable precautions, no method of transmission over the Internet is completely secure.
6. Data Retention
We retain data only as long as necessary to provide services or meet legal obligations. Once information is no longer required, it is securely deleted or anonymized.
7. SMS and Email Communications (Project Updates)
If SMS or email communication is part of a project, end-users will only receive messages with prior consent from your agency. Messages are strictly for project updates, meeting reminders, or service notifications. End-users may opt out by replying “STOP” or request help by replying “HELP.” Message frequency varies; standard message/data rates may apply.
8. Confidentiality & White-Label Assurance
All work, data, and communications are delivered under your agency’s brand. Intramind Solutions dba INTRA MINDS LLC does not disclose your clients’ information, projects, or designs to third parties without explicit authorization.
9. Third-Party Links
Our website may include links to external sites. We are not responsible for the privacy practices or content of these websites. We encourage reviewing their policies separately.
10. Changes to This Privacy Policy
We may update this Privacy Policy occasionally. The “Effective Date” indicates the latest version. Agencies are encouraged to review this page periodically for updates.
11. Contact Us
For questions about this Privacy Policy or our data practices, please contact us:
Company: INTRA MINDS LLC
Address: 1001 S Main St, Ste 500, Kalispell, MT 59901
Email: [email protected]
Phone: +1 (302) 315-5090
Website: https://intramindllc.com/